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acronym for Accounting Fiscal Year- the GAAP basis
fiscal year for which the transaction is posted and
financial statements are prepared (October 1- September 30).
board, bureau, commission, department, office, or
other administrative unit of the state. Open.Alabama.gov
data includes only agencies that pay their bills through the
Comptroller out of the State Treasury.
acronym for Budget Fiscal Year- the budget basis
fiscal year for which the transaction is posted. Budget
fiscal year corresponds to the legislatively adopted annual
budget for a given year.
form of government as it relates to each agency. It
can be legislative, executive, or judicial.
Chart of Accounts - type of
expenditure, also referred to as the object of expenditure.
acronym for Cash Receipt.
amounts disbursed as recorded in the State’s
Central Accounting System.
a legal entity with a self balancing set of
accounts. The most common for Alabama is the Education Trust
Fund and the General Fund.
Journal entry- no payee
transactions had no payee on them. Usually
corrections of original payments or recording of payments
made in mass.
acronym for Journal Voucher.
e.g. ($125.00) - represents a refund,
reimbursement, or correction of a disbursement.
any business, individual, government, corporation,
agency or other entity that receives payment from the State
Payment Fiscal Year
The fiscal year in which the payment or
disbursement was entered into the State’s Central Accounting
System (October 1- September 30).
acronym for Purchase Order number.
acronym for Payment Voucher.
Chart of Accounts - also referred as
sub object, a detailed classification of an expenditure
Thirteenth Accounting Period
period of October and November used for financial
accruals for the previous accounting year.
a combination of numbers and letters identifying a
transaction in the State’s Central Accounting System.